Privacy Policy & GDPR Complience | NattyRoo Fitness
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Privacy policy & GDPR compliance

What data is collected

Why it is required

How it will be stored

Your Name

To identify you as an individual. It is a prerequisite for my insurance.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Your Location

To identify potential future venue requirements.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Contact Telephone Numbers

To contact you quickly or when email is unavailable.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed. Some contacts will be held on a mobile phone which is also passcode secured.

D.O.B

To understand how your age might affect/impact on your suitability for a particular class/PT session.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Email

Email is the primary form of communication for both regular newsletters and to contact individuals when required. It is also the means of contact should the class have to be cancelled or changed.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed. Email addresses will be imported to Mailchimp, the email system used to send broadcast emails and newsletters: clients can unsubscribe from this at any time. Once permission to use an email address has been granted, the client must directly request their email address be removed from the database if they no longer wish to receive individual or personalised emails.

Facebook Name (if applicable)

To add you to my closed Facebook Fitness Group and keep you updated on my current and future classes/fitness ventures.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Your Medical History

To establish that the class is suitable or to ensure that the PT session is appropriate. It is a prerequisite for my insurance.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Signature

Agreement to participate in the class or PT session and confirmation of the terms and conditions. It is a prerequisite for my insurance.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

Date

To ensure information is current. It is a prerequisite for my insurance.

The information will be stored electronically on computer which is password protected. The original paperwork will be destroyed.

As a Fitness Instructor and Personal Trainer, I need to collect personal and sensitive data from my customers.  I gather this information via a PARQ (Physical Activity Readiness Questionnaire), which all my customers complete at their first class/PT session with myself.

To comply with the General Data Protection Regulations (from 25 May 2018), I have reviewed my internal processes, established a policy, updated my PARQs and generated a table to summarise what data I collect plus why it is required and how it will be stored. I never share information with third parties, it is for my sole use as a fitness professional. The information I collect is logged electronically, password protected and paper copies of the PARQs are then destroyed.  Please note, everyone has the right to request access to their personal information and for it to be erased.

Anyone attending my class or having a personal training session with me for the first time will use the new PARQ which clearly requests their permission to record, store and use their data. Existing customers will also have to complete this new PARQ and provide their explicit permission to have their data recorded, stored and used. Failure to do so will result in their details being removed from my database.  If you are no longer one of my customers but would still like to remain on my database and receive my newsletters, you must confirm your explicit permission for me to store and use your data, so please get in touch via the Contact Form on this website.

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